Vendor Information Page
Thank you for choosing to be part of the Unveiled Wedding Showcase. These tips will help you make the most of your exhibitor experience. Whether you’ve participated in wedding showcases before or this is your first time, you’ll find helpful tips to create a standout booth and connect with engaged couples.
We’re here to support you as you prepare for the event. If any questions come up along the way, please feel free to reach out. Wishing you a successful and enjoyable showcase experience.
Before the Show
Planning
Give yourself a jumpstart by outlining your game plan. Think about how familiar people are with your brand and where you want to grow. Highlight what makes you special. Create a clear, confident message that draws people in and sets the stage for a standout show experience.
Booth Setup
Shape your booth to match how you want people to interact with you. Have items that are delicate or high-value? Use tables as a natural barrier to keep them safe while still on display. Want guests to pick things up and explore? Try a welcoming U-shaped setup that invites them inside.
Before show day, practice your layout at home or in your office to see what feels good, what flows, and what needs adjusting. It makes a huge difference.
Make an Attractive Display
Make your booth pop in a way that truly represents your brand. You can rent different size tables, pretty chairs, carpet, and other essentials from a rental company, or bring your own setup if you prefer a personal touch.
You will have access to electricity and Wi-Fi.
Tip: Order everything you need before the deadline. Late or on-site orders usually cost more. Planning ahead saves both stress and money.
Want local help with creating an epic booth display? Reach out to Fox Print for personalized and friendly help choosing what works perfectly for you!
Want to order displays yourself? We recommend using Banner Buzz. They have designers available to guide you through the design process. Shipping options range from economy to overnight.
Signage
Effective signage attracts potential customers. Display a sign or banner with your company’s name, logo, and contact information prominently. Ensure it’s readable from a distance and place it high so it’s visible.
Staff Your Booth
Generally, two people per 8×10 or 10×10 booth is ideal. Too many people can overcrowd your booth, while too few can lead to missed opportunities. Train your staff to qualify leads quickly and efficiently.
Printed Material
Stock up on printed goodies like brochures, flyers, and business cards. Bring extra so you don’t run out right when the crowd is hottest. Keep a simple sign-up sheetready so you can capture leads fast while the conversation is still fresh.
HELP SPREAD THE WORD
Story & Snapchat Size
IG & FB Newsfeed Size
IG & FB Newsfeed Size
IG & FB Newsfeed Size
IG & FB Newsfeed Size
You should have received your vendor marketing package. Inside are full details on our Vendor Sweepstakes. One lucky vendor will win a custom advertising package from Michels Communications valued at $2,500 tailored specifically to your business and marketing goals.
3 Entries
For every Complimentary Ticket redeemed with your name on it.
Here is a link if you want to share it with your customers now!
2 Entries
Create a post or reel and tag us in it!
1 Entry
Share one of our posts to your story!
Important Documents
Schedule for the Day
8:00 am – Setup Begins
We will be in The Grand Ballroom for this show. This is located in the Convention Center. You can come in the main entry doors, or utilize the back entrance. Look for the overhead door marked “Ballroom.”
Back in, unload efficiently, and move your vehicle promptly to allow others access. If possible, bring your own cart or dolly, as the Convention Center has a limited number available.
Upon arrival, you can find one of the Unveiled team members who will take you to your booth. Each of us will have a copy of the room layout to help make this flow smoothly. If you’re not able to find someone, please text or call Melissa Chinn at 605-310-7563 and she will assist you on-site.
Hospitality Room
We will have a room designated as the Vendor Hospitality Room. We have arranged for muffins, donuts, orange juice and coffee to be provided for you all. Please be sure to stop by and refuel!
We ask for everyone to meet in the hospitality room at 11:30am for a quick huddle. And we will have a small gift as a token of our sincere appreciate for all who are attending the show!
We ask for all setup to be completed no later than 11:45am so we can close up the entrance doors for a “grand entrance” of our brides!
12:00 pm – Doors Will Open
Joey with WOW! Entertainment will be heading up the show, announcing the door prize winners as well as the style show. If there is something specific you would like to have announced, please click here to complete the form and it’ll go directly to him to include in his lineup.
12:40 pm – Style Show
1:40 pm – Style Show
3:00 pm – Show is Over
We ask you to not being tearing down until 3:00 pm to avoid interruption to any other vendors who are still visting with people. Again, be respectful of utilizing the back overhead doors so all have the ability to easily load their items.
We will have a survey go out promptly after the show. We can only get better with your feedback. Additionally, we will send you a complete list of all attendees with their name, phone number, email address and date of wedding. We ask you to please not share (or sell) this information.
Vendor Booth Space
✔ Fully carpeted space
✔ Electricity included with booth rent (please bring extension cords and power strips in case access points are farther than anticipated)
✔ Complimentary Wi-Fi
✔ Standard Booth: 10’ x 10’ with one 8’ skirted table (black skirting, white tablecloth), two chairs, and a trash can
✔ Double Booth: 10’ x 20’ with two 8’ skirted tables (black skirting, white tablecloth), four chairs, and a trash can
✔ Pipe and drape provided: black, with an 8’ tall back wall and 3’ side drape (suitable for banners using S-hooks on the 1.5” pole)
You are welcome to bring your own tables, linens, and décor. Reminder, no helium balloons are allowed in the building. If you would like to order extra linens or tables to be set in your space ahead of time, please communicate that directly with the Convention Center (not to us). You can find pricing and a form to complete and send on page 3 of this document. Booth numbers should be left blank, as assignments will be given upon arrival.
If you are bringing your own linens and decor, please ensure they have been steamed and are free of wrinkles and creases. If you need a steamer, let us know, we will have one on hand.
Prior to show start at 12:00 pm, make sure all totes are put away, extension cords are hidden and your space is tidy. If you need help with anything, let us know and we will be happy to help you finalize!
If you are in need of TVs, lighting, or other visual extras, we have a great connection with one of our vendors that will be in attendance. If you’d like us to share their contact information to brainstorm ideas, respond to this email or reach out to Melissa.
During the Show
Stand, Don’t Sit. Always stand to greet prospects. It shows energy and readiness.
No eating. Avoid eating at your booth. It is unprofessional and may deter people from stopping to visit with you.
Engage. Stand inside your booth and invite people to visit, but don’t pull them from other booths or roam around the event distributing brochures.
Dress Professionally. Dress in attire that features your brand’s logo and color palette. Look presentable. First impressions are always lasting.
No distractions. Don’t read, talk on the phone or send test messages. You want to maintain eye contact to help people feel welcomed to visit with you.
Arrive early. We will have a vendor suite available for you to relax, unwind and network with others.
DOOR PRIZE IDEAS
